Information covered by this statement

This Privacy Statement applies to the use and processing of personal information collected and used by Friends of Stapleford Miniature Railway.

The phrases “Friends of Stapleford Miniature Railway”, “us” or “we” shall, when used herein, mean those members of Friends of Stapleford Miniature Railway on behalf of and in respect of whom this statement is made.

Personal information is information, or any combination of separate pieces of information, that could be used to identify you.

Should you have any queries in respect of this statement or our use of personal data, please contact Friends of Stapleford Miniature Railway on

Information Friends of Stapleford Miniature Railway collects

We may collect information about you from a variety of sources.  This includes information we collect directly from you; information we collect via the letting agent or when you visit our site or view our online content.

Information we collect directly from you

We collect information directly from you when you call or email us, or otherwise provide information directly to us.  The following are examples of information we may collect directly from you:


Email address

Postal address

Telephone number (landline and/or mobile)

Information sharing

The success of our business depends on your trust.  We share your personal information within Friends of Stapleford Miniature Railway and as described in this statement.  We do not share personal information with anyone outside Friends of Stapleford Miniature Railway unless you consent to such sharing, or as described within this statement.

Third-party service providers

We engage third-party service providers to perform a variety of business operations or maintenance obligations on our behalf.  In so doing, we may share your personal information with them.  We provide our service providers with only the personal information they need in order to perform the services we request, and we contractually require that they protect this information appropriately and not use it for any other purpose.

For example, we may rely on a 3rd party service provider to:

Fulfil your service requests and answer your questions.

Perform other services that we request.

Other situations

We may transfer or otherwise process your personal information:

When we have received your instruction to pass your details to another agent.

When required by law and/or government authorities.

Personal Information Retention Period

We will retain Personal Information for the period necessary to fulfil the purposes outlined in this Privacy Statement, unless a longer retention period is required or permitted by law.

You and your information

To the extent provided for by applicable law, you have certain rights in respect of the management of the personal data we hold about you.

Other rights

To the extent provided by applicable law, you have the right to request rectification of your personal data; to obtain restriction of the processing of personal data; to object to the processing of personal data and to data portability.  To exercise any of these rights, please contact us as described below.


Where you have provided consent for our processing of your personal data, you may withdraw that consent at any time by contacting us as described below.  We will cease processing your personal data as soon as reasonably practicable following our receipt of your withdrawal.


If you consider that we have processed personal data in violation of applicable law, please contact us as described below.  If you consider that we have processed personal data in violation of applicable law and failed to remedy such violation to your reasonable satisfaction, you may also lodge a complaint with a supervisory authority (e.g. the Information Commissioner in the UK).

Information Security

Friends of Stapleford Miniature Railway is committed to keeping personal information secure.  We have implemented technical, administrative and physical procedures designed to protect personal information from loss, misuse or alteration.

We limit access to personal information to those who have a business need.  We keep personal information only for so long as deemed reasonably necessary.

Updates to our Privacy Statement

We will post changes to this Privacy Statement and indicate the effective date when this Privacy Statement is updated.  If we make any material changes to this Privacy Statement, we will notify you by sending an e-mail to the e-mail address you most recently provided to us.